It is important to make a statement to cover the possible consequences of expenditure that has not been properly authorised.
All purchases of goods and services must be correctly and appropriately authorised. If this is not done, the institution may hold the individual concerned personally responsible for payment of the costs incurred. Such actions should be investigated and could result in the instigation of disciplinary procedures, especially if there is an indication of fraudulent activity.
Any such investigation should only be undertaken with the knowledge and approval of the Head of Procurement and after taking procedural advice from the institution's Human Resources Department.