A procurement policy is a document that translates the institution's aims and objectives, as outlined in its procurement strategy, into programmes and courses of action. It states how the institution will obtain the various goods, services and works needed to operate successfully, defining practical approaches and the circumstances in which each will be applied. The day-to-day implementation of the strategy and policy will be contained within, for example, a procurement procedures manual.
Key areas to be addressed in a procurement policy document include:
- An Endorsement
- An Introduction
- Procurement Office - Aims & Vision
- Authority to commit funds on behalf of the institution
- Authority for Procurement
- Sourcing New Suppliers and required Quotations and Tenders
- Responsibility Statements
- Nominated Buyers
- Unauthorised Expenditure
- Separation of Duties
- Fraud
- Legislative considerations