A Procurement Card Administrator should be appointed or nominated who will be the day-to-day contact person for the card holders should they have any queries or problems. Other duties would include
- Ensuring the timely completion of the bank statement reconciliations
- Review of the suppliers and type of business managed via the procurement card with, possibly, the view to developing improved procurement terms with the suppliers
- Random checks on procurement card transactions to ensure the use of appropriate
- Provision of training to new card holders
It is a matter of institutional policy regarding the location of the Procurement Card Administrator, however, given the role of monitoring the use of the card (use of contracted suppliers etc) and the strategic opportunities to develop improved trading terms there is merit in the role resting within the Procurement Office.