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last updated: 23rd January 2019

Contracts Finder is the Government’s one stop shop for suppliers to find new procurement opportunities across the public sector.  The Public Contracts Regulations 2015 require most public sector bodies to use Contracts Finder when advertising their new opportunities and publish contract award information, so that all suppliers have better more direct access to public sector work.

Buyers can register on Contracts Finder by visiting the Contracts Finder Homepage and clicking on the ‘Sign In’ link.  Many e-tendering portals will also enble you to publish notices directly to Contracts Finder.

For contract opportunities that exceed the relevant EU threshold, contracting authorities* are required to ensure that a Contract Notice is published on Contracts Finder (in addition to OJEU and any other portal or publications route they may currently use).  This does not apply where a contracting authority is making an opportunity known to a closed group of suppliers who have already been selected onto a Framework Agreement.  

Once a contract has been awarded as a result of a procurement process, contracting authorities must also publish a Contract Award Notice on Contracts Finder with details of who has won the contract and the contract value. 

*excluding all maintained schools, academies, Sixth Form Colleges in England and all contracting authorities in Wales, Scotland Northern Ireland

For contract opportunities above £25,000 to the relevant EU Threshold, the requirement for contracting authorities** to publish a Contract Notice on Contracts Finder applies where a contracting authority advertises an opportunity.  Where a contracting authority is satisfied it is lawful not to advertise an opportunity (see Advertising requirements for below threshold procurements for further information) and chooses not to advertise the opportunity at all, the requirement to advertise on Contracts Finder does not apply to that contract.

Note: The Public Contracts Regulations 2015 provide the following definition of ‘advertising’

  1. A contracting authority advertises an opportunity if it does anything to put the opportunity in the public domain or bring the opportunity to the attention of economic operators generally or to any class or description of economic operators which is potentially open-ended, with a view to receiving responses from economic operators who wish to be considered for the award of the contract; and
  2. Accordingly, a contracting authority does not advertise an opportunity where it makes the opportunity available only to a number of particular economic operators who have been selected for that purpose (whether ad hoc or by virtue of their membership of some closed category such as a framework agreement), regardless of how it draws the opportunity to the attention of those economic operators.

 

Once a contract has been awarded as a result of a procurement process, contracting authorities must publish a Contract Award notice on Contracts Finder with details of who has won the contract and the contract value and indicate whether the winning suppliers is a small business or voluntary sector organisation. 

NOTE: The requirement to publish contract award notices on Contracts Finder for contracts above £25,000 to the relevant EU threshold applies whether or not the contract opportunity had been advertised or the contract was awarded as a result of a framework agreement (e.g. as a result of a mini competition).

*excluding all maintained schools, academies, Sixth Form Colleges in England and all contracting authorities in Wales, Scotland Northern Ireland.

For more information on Contracts Finder, the information that is required to be published on Contracts Finder and the timing of the publications see the Crown Commercial Service Guidance on the new transparency requirements for publishing on Contracts Finder.

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