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The following toolkit guides support the main guide above

A Guide to Benchmarking the Procurement Function What is benchmarking, why is it important and how do I do it? This guide aims to answer these questions and sets out the five steps to...	A Guide to Collaborative Procurement What does it mean, what products and services are suitable for collaboration and what will enable collaborative procurement in my college? This...
A Guide to Completing OJEU Contract Notices A step by step guide on how to complete an OJEU contract notice. This guide has been updated to reflect the new contract notice to be used...	A Guide to Conducting Market Analysis An introduction to market analysis, why its important and how to conduct market analysis.
A Guide to Contract Management What makes for a good contract, contract management activities and contract management tools and techniques. Find out more with this guide.	A Guide to Creating a Contracts Register This guide provides information on the importance of a contracts register, obtaining the information required and maintaining the register.
A Guide to Developing an Approved Supplier List An overview of an approved supplier list, why have them, where to start and the tools to help you develop your approved supplier list.	A Guide to Drafting Invitation to Tenders Best practice tips on the contents of invitation to tenders, including a set of standard instructions to tenderers, award criteria, specification,...
A Guide to E-Procurement This guide will help you to find out more about the e-procurement tools available to colleges.	A Guide to E-Tendering An overview of products, integration opportunities and effort and cost involved in e-tendering.
A Guide to ITT Pricing Schedules The purpose of a pricing schedule, how to create a pricing schedule for supplies and services and other considerations are discussed in this guide.	A Guide to Low Value Purchases This guide provides information on sourcing, government procurement cards and obtaining quotations for low value purchases.
A Guide to Managing Above EU Threshold Tenders What you need to know when the requirement is subject to the procurement regulations. Including; when the rules apply, valuing a contract, CPV...	A Guide to Managing Below EU Threshold Tenders What you need to know when the value of a tender is below EU thresholds, including information on the tendering cycle and a tender planning checklist.
A Guide to Managing Bidder Challenges This guide provides colleges with a list of potential actions to consider when faced with a disgruntled bidder following communication of the award...	A Guide to Managing Risk What is risk management? Why is it important? This guide aims to answer these questions and provide advice on developing a risk...
A Guide to Managing Supplier Debriefing This guide provides information on how and when to debrief suppliers on the outcome of a procurement exercise. It covers areas such as written...	A Guide to Negotiation When to negotiate, planning and preparation and common mistakes are all explored in this guide.
A Guide to Project Management Why is project management important and how do I do it? This guide aims to answer these questions and provide tools and techniques for...	A Guide to Purchasing the Top 12 Commodity Areas in Colleges Areas covered in this guide include; energy procurement, facilities procurement, telecoms procurement, IT procurement, print procurement and...
A Guide to Selection and Award Criteria This guide is the old OGC's PPN on the requirement to distinguish between selection and award criteria. Although new regulations apply...	A Guide to Specification Writing Technical verses performance verses conformance specifications. Why specifications are important and how to begin writing a specification.
A Guide to Standard Terms and Conditions A set of standard terms and conditions that can be adopted and tailored for colleges use in the purchase of goods and services.	A Guide to Supplier Appraisal What is involved, benefits to the college, financial appraisals and examples of pre qualification questionnaires are discussed in this guide.
A Guide to Supplier Financial Appraisal OGC's guidance on conducting supplier financial appraisals. Whilst references to EU Procurement Regulations within the guide are now out of...	A Guide to Supplier Preferencing What makes your college attractive to suppliers? Models of supplier preferencing and how you can increase your bargaining power.
A Guide to Supplier Spend Analysis This guide will help you to analyse your supplier spend, highlighting the benefits of spend analysis and provide high spend and low spend action...	A Guide to Supply Positioning How to prioritise your procurement and focus efforts in the areas where most benefit can be gained.
A Guide to Sustainability Issues OGC's guide on how to address environmental issues in public procurement.	A Guide to Tender Evaluation Four key areas to best practice evaluations, the impact of procurement regulations, award criteria and evaluation methodology and examples of scoring...
A Guide to Using Framework Agreements What is a framework agreement? How do I use them? What are the benefits of framework agreements? This guide aims to answer these...	A Guide to Whole Life Costing How to develop a whole life cycle costing model and the benefits it will bring to your college.
A Guide to Writing a Procurement Strategy Practical tips for writing a procurement strategy.	A Sample Quotation Form An example of a quotation form.
Agenda Template An example agenda for a contract performance management meeting.	An Example of Collaborative IT Procurement An example of a collaboration group of colleges in the North West of England who collaborated to purchase IT equipment using a CPC framework...
An Introduction to Procurement in FE Colleges The Introduction to Procurement in FE Colleges details the key processes of procurement, why they are important and how to carry them out. The...	Change Request Template An example change request template
Time Efficiency Savings Calculator An example of a time efficiency savings calculator.	Typical Contracts Register An example of a contracts register

Association of Colleges - Further Education Library of Procurement

Further Education Library of Procurement

All your key documents in one place

The following toolkit guides support the main guide above