The normal period from publication of the contract notice in the OJEU to the receipt of tenders is 52 days.
There are 3 sets of circumstances when it is possible to shorten the 52 days. These are outlined below and can, if all requirements are met, be used collectively. However, the number of days cannot be reduced to less than 22.
PIN notice published
A PIN notice has been published at least 52 days and not more than 12 months before the despatch of the actual contract notice in the OJEU. The timescale of 52 days may be reduced to 36 days
Use of electronic notices
Where the contract award notice has been forwarded to the OJEU in an electronic format (in the SIMAP format), the timescales may be reduced by 7 days. Thus, where
- No PIN was published or it is outside the permitted timeframe, the 52 days may be reduced to 45 days
- A compliant PIN has been published, the 36 days may be reduced to 29 days
Electronic access to all contract documentation
Where potential tenderers have 'unrestricted and full direct access' to all the contract documentation, the timescale can be reduced by a further 5 days.
Thus, on an assumption that the contract notice was despatched electronically to the OJEU and all the tender documentation is available on the web, then where
- No PIN was published or it is outside the permitted timeframe, the 52 days already reduced to 45 days may be further reduced to 40 days.
- A suitable PIN has been published, the 36 days already reduced to 29 days, may be further reduced to 24 days
Contract Award Notice
A contract award notice must be published within 48 days of the contract award.
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