The Restricted procedure is a two-stage process. It is possible to shorten the number of days as outlined below.
Stage 1 - Expressions of interest
Call for competition to enable potential tenderers to express their interest in participating. The normal period from publication of the contract notice in the OJEU for suppliers to express an interest in taking part in the tender is 37 days.
Use of electronic notices
Where the contract award notice has been forwarded to the OJEU in an electronic format (in the SIMAP format), the timescales may be reduced by 7 days. Thus, the 37 days may be reduced to 30 days.
Stage 2 - Invitations to tender
Submission of tenders - After the initial assessment of the requests to participate, firms shall have a minimum of 40 days from the date of issue of the invitation to tender documentation to submit documentation.
PIN notice
Where a PIN notice has been published at least 52 days and not more than 12 months prior to the publication of the actual contract notice in the OJEU, the 40 days may be reduced to 36 days and under no circumstances can it be reduced to less than 22 days.
Electronic access to all contract documentation
Where potential tenderers have 'unrestricted and full direct access' to all the contract documentation, the timescales for suppliers invited to submit a tender can be reduced by a further 5 days.
Thus, on an assumption that your notice has been sent electronically to the OJEU, then where
- No PIN was published or it is outside the permitted timeframe, the 40 days may be reduced to 35 days.
- A suitable PIN has been published, the 40 days already reduced to 36 days, may be reduced to 31 days.
Contract Award Notice
A contract award notice must be published within 48 days of the contract award.
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