| Action | Risk | Solutions |
|---|---|---|
| Submissions are not evaluated in the same way | - Open to challenge that decision process was unfair |
- Use a standard approach and methodology such as whole life costing or other appropriate scoring-based system - Document the decision process, evaluating the submissions against the published selection ( at pre-qualification stage) and award criteria |
| Lack of evidence of decision process | - Open to challenge that decision process was unfair |
- Use a standard approach and methodology such as whole life costing or other appropriate scoring-based system - Document the decision process, evaluating the submissions against the published selection ( at pre-qualification stage) and award criteria |
| Insufficient record of decisions |
- Open to challenge that decision process was unfair - No record of decisions should these be challenged at de-briefing or by a Freedom of Information question |
- Use a standard approach and methodology such as whole life costing or other appropriate scoring-based system - Document the decision process, evaluating the submissions against the published selection ( at pre-qualification stage) and award criteria |
| Clarifications change the nature of a bidder’s submission | - Open to challenge that the response to a clarification materially changes a bidder’s submission | - Where a clarification materially changes a bidder’s submission the competition should be stopped and re-run or the bidder withdraws or is excluded from the competition |
| Whole life costing model not used as part of evaluation process | - Important aspects that could differentiate bids may not be considered | - Consideration should be given to evaluating all 4 dimensions (financial, technical, quality, environmental and social) as these are all elements of a sustainable solution |
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