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last updated: 22nd June 2017

The institution should have a clearly stated policy to make payment to suppliers within a given time period. This period is now incorporated into law under the Prompt Payment Regulations contained with The Public Contracts Regulations 2015.  All valid and undisputed invoices should be paid within 30 days and payment of invoice clauses should contain a clause requiring any subcontractor of the main contractor to also be paid within 30 days.

There is also a duty for colleges to publish how many invoices have been paid in compliance with the Prompt Payment Regulations at the end of each financial year.  This report should be published on the internet and we suggest the college’s website be used to hold this information. 

For more information see the Prompt Payment Regulations which also has model contract clauses, a reporting template and further information on what constitutes a valid and undisputed invoice. 

Note: These regulations apply to FE Colleges in England only.  Schools, Academies, Sixth Form Colleges and contracting authorities outside of England are exempt.

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