Navigation
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Step 1 - A strong lead
- Improving Procurement in FE
- Government’s Requirement of Colleges – Efficiency Savings
- An Introduction to Procurement
- Training
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Step 2 - A clear picture
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Procurement
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Procurement Cycle
- Procurement Cycle Graphic
- Requirement to purchase identified
- Plan the process
- Prepare the documentation
- Identify possible suppliers
- Issue & receipt of RFQ & RFT
- Evaluation of submissions
- Post tender negotiation
- Award & place the Contract
- Delivery
- Supplier is paid
- Manage & monitor performance
- Review the process
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Procurement Cycle
- Benchmarking
- Spend Analysis
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Procurement
- Step 3 - Structure
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Step 4 - Into action
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Procurement Procedures
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The processes
- Identify need for goods or services
- Competition
- The competitive process
- When to use Quotations & tenders
- Producing a specification
- Purchasing Consortia
- Identifying potential suppliers
- Commodity arrangements
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Tender documentation
- Advertising - contract notice
- Letter of acknowledgement
- Pre-Qualification Questionnaire
- Letter of Invitation
- Instructions to tenderers
- Conditions of tender submission
- Evaluation (award) criteria
- Form of tender
- Terms & Conditions of Contract
- Additional information required
- Alternative (Variant) proposals
- Conflict of Interest
- Qualification of the contract
- Bona Fide declarations
- Quotation documentation
- Service level agreements (SLA)
- Receipt of sealed bids
- Procurement cards
- International trade
- Control considerations
- Financial considerations
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The processes
- Useful Web Links
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Procurement Procedures
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Models and Guides
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Legislation
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EU Public Procurement Legislation
- Types of Communication
- Contract Types - definitions
- Central Purchasing Bodies
- Pre Market Engagement
- Valuation of a contract
- Award procedures
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Timescales
- PIN timescales
- Open procedure timescales
- Restricted procedure timescales
- Competitive procedure with negotiation timescales
- Competitive dialogue timescales
- Innovation partnership timescales
- Negotiated procedure timescales
- Contract award notice timescales
- Extreme urgency
- Non-mandatory notices
- Summary of timescales
- Prior Information Notices
- Supplier selection criteria
- Award criteria
- Tender documentation
- Notification of contract award
- Remedies
- Public to Public Contracts
- Recent Case Law - Summaries
- Modification to contracts
- Public Services (Social Value) Act 2012
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Law of Contract
- What is a contract?
- Elements of a contract
- Discharge of the contract
- Breach of contract
- Laws concerning contracts
- Terms & conditions of contract
- Payment terms
- Glossary of phrases in contract law
- Mystery Shopper Service
- Freedom of Information
- Health & Safety
- Modern Slavery Act 2015
- WEEE
- Equality & Race Relations
- General Data Protection Regulations
- TUPE Regulations
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EU Public Procurement Legislation
- IBIS
- Key Performance Indicators
- National Benchmarking Exercise
- Whole Life Costing
- Common Procurement Questions
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Legislation
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Sample Documentation
- Strategies, Policies & Procedures
- Template Documentation
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Tender Specifications
- A - Audio Visual, Multimedia, Entertainment & the Arts
- B - Library & Periodicals
- C - Catering
- D - Medical, Surgical & Nursing
- E - Agriculture, Fisheries, Forestry, Horticulture & Geology
- F - Furniture, Furnishings & Textiles
- H - Janitorial & Domestic
- J - Utilities
- K - Computing
- L - Laboratory
- M - Workshop & Maintenance (Labs & Estates)
- P - Printing & Reprographics
- Q - Telecommunications, Postal & Mailroom
- R - Professional Fees & Bought-in Services
- S - Stationery & Office Supplies
- T - Transport incl vehicle hire & subsistence
- U - Safety & Security
- V - Vehicles
- W - Estates, Buildings & Facilities Management
- X - Miscellaneous
- Estates / Construction Specifications
- Finance & Administration Specifications
- IT & Telecoms Specifications
- Terms & Conditions of Contract
- Other Guidance Material
- List of Contributors
- Submit sample documents
- Step 5 - Measuring reviewing & improving
last updated:
28th February 2015
The following links contains useful resources for engaging Small to Medium Enterprises in public sector contracts.
- Reforms to make public sector procurement more accessible to SMEs
- Cabinet Office SME procurement top tips
- Contracts finder - Public sector tender opportunity portal
- Government Procurement Dynamic Marketplace
The Government is committed to making it easier for suppliers, including small and medium sized enterprises (SMEs), to do business with Government Departments and has created the Dynamic Marketplace. - Cabinet Office stands up for small and medium sized enterprises (SMEs)
- Cabinet Office: Online tool to help smaller firms
- Cabinet Office: A better deal for smaller businesses
- Cabinet Office: Making Government business more accessible to SMEs – One Year On
- Contract pipelines to help SME's source contracts
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