No review completed
Risks
- No lessons learnt from earlier tender exercises
- Same mistakes are repeated
Solutions
- At end of project conduct a project review and identify what went well and what didn’t go well
- Prepare a Lessons Learned report and use this to improve future procurements
Costing information not reviewed
- Where an Outline Business Case or Options Appraisal is completed, no indication is obtained of the accuracy of the estimated costs
- Future business cases or options appraisals may contain similar errors
Solutions
- Review Outline Business Case and Options Appraisal to identify areas where projected information was accurate or not.
- Take steps to modify approach in future projects
Lessons Learnt not documented or shared with staff
Risks
- Inefficient use of staff
- Repeat of errors in future projects
- Time is spent re-developing already proven methodologies
Solutions
- Prepare and use the Lessons Learnt report with staff both within the department or institution. Consider sharing the information with other institutions via Regional Procurement Network Meetings or the CPC Communicator
No consideration of efficiencies take place
Risks
- No evidence of added value and overall value for money is identified or reported
Solutions
- Ensure consideration of possible efficiencies is completed taking into account not only cash savings but also improved methods of working etc that also have a value to the institution