Risks of not reveiwing procurement

No review completed

Risks

  • No lessons learnt from earlier tender exercises
  • Same mistakes are repeated

Solutions

  • At end of project conduct a project review and identify what went well and what didn’t go well
  • Prepare a Lessons Learned report and use this to improve future procurements

Costing information not reviewed

  • Where an Outline Business Case or Options Appraisal is completed, no indication is obtained of the accuracy of the estimated costs
  • Future business cases or options appraisals may contain similar errors

Solutions

Lessons Learnt not documented or shared with staff

Risks

  • Inefficient use of staff
  • Repeat of errors in future projects
  • Time is spent re-developing already proven methodologies

Solutions

  • Prepare and use the Lessons Learnt report with staff both within the department or institution. Consider sharing the information with other institutions via Regional Procurement Network Meetings or the CPC Communicator

No consideration of efficiencies take place

Risks

  • No evidence of added value and overall value for money is identified or reported

Solutions

  • Ensure consideration of possible efficiencies is completed taking into account not only cash savings but also improved methods of working etc that also have a value to the institution