This is a very important element of the procurement cycle. The level of detail contained within the documentation reflects the complexity and, to a certain extent, the value of the requirement.
Lower value requirements will be managed via the institution’s quotation procedures using standardised forms. Higher value and more complex requirements are managed using tender procedures where the documentation is more detailed.
Many institutions will have their own style of quotation and tender documentation, however, while the presentation may vary, the documents tend to follow the same format. It is probable that standard styles and sets of documents will be available from your Procurement Office, however, for information some guidance has been provided (including sample content) of both Quotation documentation and Tender documentation
A risk assessment for this stage of the procurement cycle has been provided.