All contracting authorities are required to produce a report after awarding any contract above the relevant procurement regulation threshold, including any above threshold contracts awarded by mini competition under a framework agreement.
This report must be documented and the documentation kept for 3 years and made available to the Cabinet Office should it request it.
The report shall include at least the following:
- the name and address of the contracting authority, the subject matter and value of the contract;
- where applicable, the results of the qualitative selection and reduction of numbers invited to tender, namely: -
- the names of the selected candidates or tenderers and the reasons for their selection;
- the names of the rejected candidates or tenderers and the reasons for their rejection
- the reasons for the rejection of tenders found to be abnormally low;
- the name of the successful tender and the reasons why its tender was selected and, where known:
- the share (if any) of the contract which the successful tenderer intends to subcontract to third parties, and
- the names of the main contractor’s subcontractors (if any);
- for competitive procedures with negotiation, negotiated procedure without prior publication and competitive dialogues, the circumstances which justify the use of those procedures;
- where applicable, the reasons why the contracting authority has decided not to award a contract.
- Where applicable, the reasons why means of communication other than electronic means have been used for the submission of tenders;
- Where applicable, conflicts of interests detected and subsequent measures taken.
Where the information above is content on the Find a Tender Service contract award notice, then the report can refer to that notice.