Navigation
- Step 1 - A strong lead
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Step 2 - A clear picture
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Procurement
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Procurement Cycle
- Procurement Cycle Graphic
- Requirement to purchase identified
- Plan the process
- Prepare the documentation
- Identify possible suppliers
- Issue & receipt of RFQ & RFT
- Evaluation of submissions
- Post tender negotiation
- Award & place the Contract
- Delivery
- Supplier is paid
- Manage & monitor performance
- Review the process
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Procurement Cycle
- Benchmarking
- Spend Analysis
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Procurement
- Step 3 - Structure
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Step 4 - Into action
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Procurement Procedures
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The processes
- Identify need for goods or services
- Competition
- The competitive process
- When to use Quotations & tenders
- Producing a specification
- Purchasing Consortia
- Identifying potential suppliers
- Commodity arrangements
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Tender documentation
- Advertising - contract notice
- Letter of acknowledgement
- Pre-Qualification Questionnaire
- Letter of Invitation
- Instructions to tenderers
- Conditions of tender submission
- Evaluation (award) criteria
- Form of tender
- Terms & Conditions of Contract
- Additional information required
- Alternative (Variant) proposals
- Qualification of the contract
- Bona Fide declarations
- Quotation documentation
- Service level agreements (SLA)
- Receipt of sealed bids
- Procurement cards
- International trade
- Control considerations
- Financial considerations
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The processes
- Useful Web Links
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Procurement Procedures
- Step 5 - Measuring reviewing & improving
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Models and Guides
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Legislation
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EU Public Procurement Legislation
- Types of Communication
- Contract Types - definitions
- Central Purchasing Bodies
- Valuation of a contract
- Award procedures
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Timescales
- PIN timescales
- Open procedure timescales
- Restricted procedure timescales
- Accelerated restricted timescales
- Competitive dialogue timescales
- Negotiated procedure timescales
- Accelerated negotiated timescales
- Contract award notice timescales
- Extreme urgency
- Non-mandatory notices
- Electronic issue of documents not available
- Summary of timescales
- Supplier selection criteria
- Award criteria
- Tender documentation
- Notification of contract award
- Remedies
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Law of Contract
- What is a contract?
- Elements of a contract
- Discharge of the contract
- Breach of contract
- Laws concerning contracts
- Terms & conditions of contract
- Payment terms
- Glossary of phrases in contract law
- Freedom of Information
- Health & Safety
- WEEE
- Equality & Race Relations
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EU Public Procurement Legislation
- IBIS
- Key Performance Indicators
- National Benchmarking Exercise
- Whole Life Costing
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Legislation
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Sample Documentation
- Strategies, Policies & Procedures
- Template Documentation
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Tender Specifications
- A - Audio Visual, Multimedia, Entertainment & the Arts
- B - Library & Periodicals
- C - Catering
- D - Medical, Surgical & Nursing
- E - Agriculture, Fisheries, Forestry, Horticulture & Geology
- F - Furniture, Furnishings & Textiles
- H - Janitorial & Domestic
- J - Utilities
- K - Computing
- L - Laboratory
- M - Workshop & Maintenance (Labs & Estates)
- P - Printing & Reprographics
- Q - Telecommunications, Postal & Mailroom
- R - Professional Fees & Bought-in Services
- S - Stationery & Office Supplies
- T - Transport incl vehicle hire & subsistence
- U - Safety & Security
- V - Vehicles
- W - Estates, Buildings & Facilities Management
- X - Miscellaneous
- Estates / Construction Specifications
- Finance & Administration Specifications
- IT & Telecoms Specifications
- Terms & Conditions of Contract
- Other Guidance Material
- List of Contributors
- Submit sample documents
- Home /
- Step 1 - A strong lead /
- An Introduction to Procurement /
- Procurement & Purchasing differences /
What is the Difference between Procurement and Purchasing
"the term 'procurement' covers, for all areas of an institution's non-pay expenditure, the entire process of acquiring goods and services from third parties. It includes identification of requirements, specifications, assessment of risks, anagement of tendering processes, ordering, contract award and anagement and monitoring of suppliers' performance. The procurement process takes into account factors such as the cost over the life (whole life costs) of the good or service, and the quality necessary to meet users' requirements. It is distinct from 'purchasing' goods and services, which refers to the specific activity of committing expenditure and which tends to focus on issues of price rather than of value."
[NAO, Procurement in the English Higher Education Sector, TSO, HC 437, 1999]
For further information, please refer to the Procurement Cycle section in the Procurement Book.
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