Letter of Invitation to Tender
Name of Firm
Address
Date
Dear [insert Sir/Madam or name]
Tender Ref: [insert internal reference number]
Tender for [insert short description of requirement and, if appropriate, relevant time period]
You are invited to tender for the above contract. The Invitation to Tender consists of the following documents:
Letter of Acknowledgement
Instructions to Tender
Terms and Conditions of Tender
Form of Tender
Contract Documents
etc.
Please check the contents of the Invitation to Tender package when you receive it and then return the Letter of Acknowledgement to us.
You are required to hold all information pertaining to this contract confidential and to limit the dissemination of information within your organisation on a need-to-know basis.
A briefing session will be held at [time] on [date] at which questions will be answers relating to this tender. It is strongly recommended that firms attend this briefing session. optional
Your tender must be received by [time] on [date], which date will be the Tender Date in the attached Invitation to Tender.
It is proposed that a number of tenderers will be invited to attend for interview on [date]. optional
It is our intention to complete our tender evaluation in such time that the contract for this work will be awarded by [date].
Yours [faithfully/sincerely]
[sender’s name and contact details]
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