Navigation
- Step 1 - A strong lead
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Step 2 - A clear picture
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Procurement
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Procurement Cycle
- Procurement Cycle Graphic
- Requirement to purchase identified
- Plan the process
- Prepare the documentation
- Identify possible suppliers
- Issue & receipt of RFQ & RFT
- Evaluation of submissions
- Post tender negotiation
- Award & place the Contract
- Delivery
- Supplier is paid
- Manage & monitor performance
- Review the process
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Procurement Cycle
- Benchmarking
- Spend Analysis
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Procurement
- Step 3 - Structure
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Step 4 - Into action
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Procurement Procedures
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The processes
- Identify need for goods or services
- Competition
- The competitive process
- When to use Quotations & tenders
- Producing a specification
- Purchasing Consortia
- Identifying potential suppliers
- Commodity arrangements
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Tender documentation
- Advertising - contract notice
- Letter of acknowledgement
- Pre-Qualification Questionnaire
- Letter of Invitation
- Instructions to tenderers
- Conditions of tender submission
- Evaluation (award) criteria
- Form of tender
- Terms & Conditions of Contract
- Additional information required
- Alternative (Variant) proposals
- Qualification of the contract
- Bona Fide declarations
- Quotation documentation
- Service level agreements (SLA)
- Receipt of sealed bids
- Procurement cards
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- Control considerations
- Financial considerations
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The processes
- Useful Web Links
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Procurement Procedures
- Step 5 - Measuring reviewing & improving
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Models and Guides
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Legislation
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EU Public Procurement Legislation
- Types of Communication
- Contract Types - definitions
- Central Purchasing Bodies
- Valuation of a contract
- Award procedures
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Timescales
- PIN timescales
- Open procedure timescales
- Restricted procedure timescales
- Accelerated restricted timescales
- Competitive dialogue timescales
- Negotiated procedure timescales
- Accelerated negotiated timescales
- Contract award notice timescales
- Extreme urgency
- Non-mandatory notices
- Electronic issue of documents not available
- Summary of timescales
- Supplier selection criteria
- Award criteria
- Tender documentation
- Notification of contract award
- Remedies
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Law of Contract
- What is a contract?
- Elements of a contract
- Discharge of the contract
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- Laws concerning contracts
- Terms & conditions of contract
- Payment terms
- Glossary of phrases in contract law
- Freedom of Information
- Health & Safety
- WEEE
- Equality & Race Relations
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EU Public Procurement Legislation
- IBIS
- Key Performance Indicators
- National Benchmarking Exercise
- Whole Life Costing
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Legislation
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Sample Documentation
- Strategies, Policies & Procedures
- Template Documentation
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Tender Specifications
- A - Audio Visual, Multimedia, Entertainment & the Arts
- B - Library & Periodicals
- C - Catering
- D - Medical, Surgical & Nursing
- E - Agriculture, Fisheries, Forestry, Horticulture & Geology
- F - Furniture, Furnishings & Textiles
- H - Janitorial & Domestic
- J - Utilities
- K - Computing
- L - Laboratory
- M - Workshop & Maintenance (Labs & Estates)
- P - Printing & Reprographics
- Q - Telecommunications, Postal & Mailroom
- R - Professional Fees & Bought-in Services
- S - Stationery & Office Supplies
- T - Transport incl vehicle hire & subsistence
- U - Safety & Security
- V - Vehicles
- W - Estates, Buildings & Facilities Management
- X - Miscellaneous
- Estates / Construction Specifications
- Finance & Administration Specifications
- IT & Telecoms Specifications
- Terms & Conditions of Contract
- Other Guidance Material
- List of Contributors
- Submit sample documents
Janitorial & Domestic
last updated:
4th August 2011
- Cleaning Services – Administration Buildings [Word 492kb]
- Cleaning Services – Halls of Residence[Word 221kb]
- Cleaning Tender [zipped file] June 2010
- Laundry Services
Cleaning sample documents
Have you any sample documents that could be included here' For guidance on how to submit samples, please click here.
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